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Project Manager is the go-to person in case of any difficulty or doubt in any project. Not only the project team or internal resources, a project manager even deals with clients, stakeholders as well as external resources involved in the project. But this is just the tip of an iceberg. Through the medium of this article, I will share a detailed knowledge of the project manager roles and responsibilities.
Below are the topics I will be covering:
Before we start off with our article on Project Manager Roles and Responsibilities, first let me give you a brief on what exactly is project management.
What is Project Management?
A project is a temporary endeavor that is undertaken to produce a unique product or solution. Project Management is the discipline that helps in ensuring that the project successfully produces the desired outcome. It is a systematic process that implements various processes, methods, knowledge, skills, and experience for achieving the objectives unique to a project. A typical Project Management process goes through 5 phases of the lifecycle and are covered through 49 processes. These 49 processes are further mapped into 10 Knowledge Areas which are:
- Project Integration Management: Involves the processes which ensure that different elements of the project are synchronized and coordinated properly.
- Project Scope Management: Involves the processes which ensure that the project includes all the work required to successfully complete the project.
- Project Schedule Management: Involves the processes which ensure the completion of the project within the predefined time frame.
- Project Cost Management: Involves the processes which ensure that the project is completed within the given budget.
- Project Quality Management: Involves the processes which ensure that the project will satisfy its goals.
- Project Resource Management: Involves the processes which are needed to make the most use of the people involved in the project.
- Project Communications Management: Involves the processes which ensure the timely and proper generation, collection, dissemination, storage and disposition of project knowledge.
- Project Risk Management: Involves the processes which are concerned with identifying, analyzing and responding to the risks related to the project.
- Project Procurement Management: Involves the processes which are required to gather the goods and services from outside.
- Project Stakeholder Management: Involves the processes which are concerned with the individuals or organizations that will be impacted by the project’s progress/ outcome.
Who is a Project Manager?
Project Managers are the ones who ensure that the entire process of Project Management flows in a controlled manner. In other words, they are majorly responsible for driving a project through various phases of Project Management in an effective yet organized manner. The various phases of Project Management include planning, executing, monitoring, controlling and closing projects. Project Managers also shoulder the responsibility of the entire project scope, project team management, risk estimation along with the various resources needed in the project.
Project Manager Roles and Responsibilities
It is safe to say that Project Managers are the main catalysts of any project. A Project Manager is a key person who is responsible for executing project management while going through the 5 lifecycle phases which intersect with 10 knowledge areas. Let me now explain the responsibilities of the Project Manager during each phase and corresponding Knowledge Area.
| INITIATION PHASE | |
| 1. Integration Management | Responsible for developing a project charter |
| 2. Stakeholder Management | Needs to identify potential stakeholders |
| PLANNING PHASE | |
| 1. Integration Management | Responsible for developing a project management plan |
| 2. Scope Management | Requires defining and managing scope, creating a WBS, and requirements gathering |
| 3. Schedule Management | Needs to properly plan, define, and develop schedules, activities, estimate resources and activity durations, etc. |
| 4. Costs Management | Responsible for planning and estimating costs, and assign budgets |
| 5. Quality Management | Requires planning and identification of quality requirements |
| 6. Resource Management | Needs to plan and identify the human resource necessities |
| 7. Communications Management | Responsible for planning detailed communication plans |
| 8. Risk Management | Requires planning and identification of potential risks, performing a qualitative as well as quantitative risk analysis, and curating risk mitigation strategies |
| 9. Procurement Management | Needs to plan and identify the necessary procurements |
| 10. Stakeholder Management | Responsible for planning and meeting stakeholder expectations |
| EXECUTING PHASE | |
| 1. Integration Management | Needs to direct and manage all work for the project |
| 2. Quality Management | Responsible for managing quality in all aspects |
| 3. Resource Management | Requires selection, development, and management of the project team |
| 4. Communications Management | Needs proper management of communications in every aspect |
| 5. Procurement Management | Responsible for taking action for securing necessary procurements |
| 6. Stakeholder Management | Requires management of all stakeholder expectations |
| MONITORING & CONTROLLING PHASE | |
| 1. Integration Management | Needs to monitor and control the complete project work while making any necessary changes |
| 2. Scope Management | Responsible for validating and controlling the entire scope of the project |
| 3. Schedule Management | Requires to control the scope of the project |
| 4. Costs Management | Needs to control the assigned project costs |
| 5. Quality Management | Responsible for controlling the quality of the final deliverables |
| 6. Communications Management | Required to control the communication flow with team and stakeholders |
| 7. Procurement Management | Needs to control the project procurements |
| 8. Stakeholder Management | Responsible for controlling the stakeholder engagements |
| CLOSING PHASE | |
| 1. Integration Management | Needs to close all phases of the project |
| 2. Procurement Management | Responsible for closing all loose ends involved in project procurements |
With this, we come to the end of this article on the Project Manager Roles and Responsibilities. You can learn more about Project Management here.
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