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Project management, as the name suggests, is a process that involves phases and steps taken toward the successful completion of projects. There are many different project management processes, each with its own phases. In this blog post, we will discuss the different phases of the project management process and explain how each phase contributes to the success of a project. We will also provide examples of how these phases can be applied in real-world situations.
So whether you are a project manager just starting out in your career or are looking for a quick go-through on the basics, this blog is all for you!
Every project goes through phases during its lifetime. The project management process helps ensure that each phase is completed successfully before moving on to the next. A typical project will go through the following phases:
The project management process is essential for ensuring that a project runs smoothly and successfully. By following these processes, project managers can help ensure that each project phase is completed effectively and efficiently. Let’s learn about these phases in detail:
It is the first phase of the project that sets its course. During this phase, the project is defined and authorized. In this phase, a project team is assembled, and a Project Charter is created. The Project Charter outlines the project scope, objectives, and deliverables. It is the phase where the project manager is appointed, and the project management plan is created.
Let’s take an example of a project to build a new house. The first phase would be to contact an architect to get the house plans drawn up. Once the plans are completed, the construction company is hired, and a Project Charter is created. The Project Charter would include the scope of work, objectives, and deliverables. The Project Manager is appointed, and a Project Management Plan is created. The construction of the house will begin once the Project Management Plan is approved.
Also Read: Fundamentals of Project Management Explained
Processes Involved In the Initiation Phase:
The initiation phase is all about completing seven critical phases:
The planning phase is the second phase of the project management process. The project manager creates a detailed plan outlining the tasks that need to be completed to achieve the project’s goals. This plan is then used to guide the execution of the project.
The planning phase includes several essential activities, such as creating a project schedule, identifying risks and potential problems, and creating a budget. This phase also provides for developing Project Management Plans (PMPs), which offer guidance on managing the project.
After the planning phase, the project manager will clearly understand what needs to be done to successfully complete the project.
For instance, if you’re managing a website design project, the planning phase would involve:
Processes Involved In Planning Phase:
There are five primary processes involved in the planning phase, taking it toward profitability:
The primary aim of the planning phase is to create a detailed plan that will guide the execution of the project. This phase ensures that all of the necessary tasks are completed and that risks are identified and mitigated.
The executing phase is the third phase of the project management process. In this phase, the project manager and team execute the tasks outlined in the project plan. This phase includes several essential activities, such as managing project resources, tracking project progress, and communicating with stakeholders.
The executing phase is where the project’s goals are actually achieved. This phase requires close collaboration between the project manager and team and effective communication with stakeholders. It is essential to monitor the project closely during this phase to ensure that it stays on track.
The executing phase works towards completing the project within the defined scope, schedule, and budget. Project managers should focus on maximizing efficiency and minimizing waste during this phase. By effectively managing the project’s resources, the team can ensure that the project is completed on time and within budget.
Processes Involved In Executing Phase:
Five significant processes make the executing phase successful:
The executing phase is a critical part of the project management process. By effectively managing the project’s resources, tracking project progress, and communicating with stakeholders, the project manager needs to ensure the project is completed on time and within budget.
After the project execution phase, comes the monitoring and control phase. During this phase, project progress is monitored and compared against the project plan. Any divergence from the plan is detected, and corrective action is taken to get the project back on track. Project managers also use this phase to communicate project status to stakeholders.
The monitoring and control phase is an important part of the project management process because it helps to make sure that the project is realistic and addresses its objectives.
Project managers should also keep in mind that the monitoring and control phase is not a static process. With each progress in the project, the project manager must adjust the monitoring and control activities to ensure the progress of the project.
In conclusion, the monitoring and control phase is a crucial part of the project management process. By monitoring and controlling the project, project managers can ensure that it stays on track and meets its objectives.
Also Read: Why are PM Tools Crucial to Project Success?
Processes Involved In Monitoring & Control
There are four main processes involved in the monitoring and control phase of project management:
The monitoring and control phase is an integral part of the project management process. Hence, it is important to pay close attention to the details.
The project closing phase is the last phase in the project lifecycle. In this phase, all activities related to finishing the project are completed. This includes finalizing all deliverables, wrapping up loose ends, and releasing any resources that are no longer needed. Once the project closing phase is complete, the project is considered officially closed.
The closing phase is important because it ensures that all project objectives have been met and that any final deliverables meet the quality standards set forth in the Project Planning phase. This phase also allows for a smooth transition to the next project or initiative if one is planned.
If you’re working on a project and have reached the Project Closing phase, congratulations! You’ve made it to the finish line. Keep these things in mind as you wrap up your project:
Processes Involved In the Closing Phase:
Three major processes are followed in the closing phase:
As you can see, there are many different project management processes and phases to ensure the successful completion of a project. By understanding and utilizing these processes and phases, you can increase the chances that the project will be timely completed, within the given budget, and to the required specifications.
If you are looking for more information on project management processes and phases, or if you need help implementing them into your own project, you can consider taking our certificate course. Advanced Certificate in Operations, Supply Chain, and Project Management is everything you need to learn about project management.
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