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In today’s market, landing onto a quality job is quite a challenging task, especially if you are at the intermediate level of your career. In such times having professional certification such as PRINCE2® definitely comes in handy and will give you an edge over the non-certification holders. PRINCE2® Certification acts as proof of your skills, knowledge, and confidence to manage any complex projects successfully. But having the certification alone is not sufficient. You need to stay prepared for the interview and clear it as well. To help you out, I have listed the Top 50 PRINCE2® Interview Questions which help you in getting an idea of the type of questions asked in interviews and will definitely help you clearing it with flying colors.
So let’s get started with this PRINCE2® Interview Questions article.
PRINCE2® Certification is one of the most preferred certifications by project management professionals. Here, PRINCE2® stands for PRojects IN Controlled Environments. PRINCE2® is considered to be the best practice framework for project management. It helps managers in delivering projects on time and within the assigned budget. The projects developed using PRINCE2® methodology, often begin with a detailed and thorough plan. It provides a proper structure for the project where each stage is clearly defined with a start, middle and end. It focuses more on the delivery of products rather than carrying out activities. Once the project finishes, everything is neatly wrapped up and all the loose ends are tied up.
A project is a temporary endeavor which is undertaken to produce a unique product or solution. In other words, a project has a definite beginning and ending along with the final product must be specific to the project. A project that doesn’t have these properties can be harmful to our organization as it will be eating up our time, space and other resources.
Below are the 7 themes:
Below are the 7 processes:
Below are the 7 principles:
Below I have listed down the major features of PRINCE2® Certification:
The Directing Project involves various activities such as:
Below I have listed various types of documentation that are used in PRINCE2® methodology:
A plan provides a timeline stating how and when objectives are to be achieved, by highlighting the major products, activities, and resources which are required for the scope of the plan. In simple terms, a plan of any project defines the following:
Below are the 4 levels of a plan:
Steps involved in the planning are:
Below are the progress controls in PRINCE2® methodology:
Directing a Project is one of the 7 processes in PRINCE2® methodology which helps the Project Board to be accountable for the project’s success. It helps the Project Manager in making key decisions and exercising overall control all while delegating the day-to-day management of the project.
Below are the objectives of the Directing a Project process is to ensure that:
In the Managing a Stage Boundary process the request to approve the next Stage Plan is prepared.
Quality planning in PRINCE2® methodology the process of identifying the quality requirements of a project such as deciding on what attributes are required to make a product fit for the purpose and plan on how to achieve that product. On the other hand, quality control is the process of executing the plan and conduct the quality tests to ensure that the product meets the expected requirements.
The planned and actual dates of product approval and hand-over are contained in the Product Checklist document.
18. Why the 7 principles are important in PRINCE2® project management methodology?
In the PRINCE2® methodology, a principle refers to the notions that project management practitioners must follow all the time. These principles are developed on the basis of the past experience of the Project Managers on what they have found to be successful. All those ideas and concepts have been filtered and compressed into a set of everyday activities and behavior. Thus, following these principles will help in easy management and execution of the project and will also ensure its success.
Below are the various departments which are responsible for PRINCE2® methodology:
One of the 7 processes of PRINCE2® methodology known as Managing Product Delivery is responsible for the integration of Non-PRINCE2® Practices into a PRINCE2® project environment while developing products.
|Avoiding a Threat||Reducing a Threat|
|This is basically a simple process where the project is altered in order to prevent the risk from occurring.||This is basically the attempt to reduce the risk probability and its impact. Avoiding risk can be expensive, thus, most of the project managers seek for ways to reduce them.|
Below are the types of projects:
Below are the PRINCE2® deliverables:
Project Board within the organization authorizes the project initiation.
By splitting up a project into multiple stages helps the Project Managers to breakdown the entire project activities into manageable chunks. This provides better control and execution over the project. Also, with splitting the project into stages, similar kind of work can be grouped together and the funds and resources can be allocated better to each stage. It will, in turn, increase the efficiency and reduce the unnecessary wastage of money as well as resources. Also, with this approach responding to the customer need becomes easier and enhances the agility of the projects.
Project Product Description is used to define the acceptance criteria and roles for the project. This is document is created during the Starting up a Project process and used in the Closing a Project process. This document helps in verifying the project meets customer expectations.
During the Managing Product Delivery process, a Checkpoint Report is generally produced. This process is responsible for managing and controlling the work among the Project Manager and the Team Manager by setting a few formal agreements on acceptance, execution, and delivery of the project products.
Below are the three steps involved in quality review technique:
Configuration management in PRINCE2® is the technical and administrative activity that mainly focuses on creating, maintaining and controlling the change of configuration throughout the complete lifecycle of the final product. A configuration item is nothing but the main entity which is subjected to the configuration management. This entity can be a simple component of a product or a set of products which are to be released to the customer.
Below I have listed the risk strategies used in PRINCE2®:
The last theme of the PRINCE2® methodology i.e Progress is responsible for addressing the ongoing viability of the different project plans.
|Starting up a Project||Initiating a Project|
|This is the initial process in which information is gathered in order to make a quick decision to start a project or not||This is the second process which is performed after the Starting up a Project process. In this process, documentation is curated on the project initiation and further, the governance of the project is defined|
PRINCE2® integrates different methodologies which help in adding flexibility to the projects and thus making it more responsive. It also aids in deciding on the project team and assign responsibilities to them. PRINCE2® methodology gets a set of processes, themes, and principles which helps you through your work. Using this method information gathering also becomes easy and effective.
Below are the primary stakeholders of a PRINCE2® project:
|Risk Register||Quality Register||Issue Register|
|This is particularly used for holding the risks that can have a negative impact on the project objective.||This contains the details of all the planned quality activities and personnel involved along with their dates||This contains a set of notes regarding the change requests, complaints, concerns and problems raised by the project members|
During the Initiating a Projectprocess of the PRINCE2® methodology, the risk management strategyis created.
In Prince2®, an Executive is specifically responsible for determining the Change Authority and Change Budget activities.
During the Controlling a Stage process the status of the Work Package is reviewed.
In a PRINCE2® based project, generally, Project Support is responsible for maintaining the Quality Register.
|Request for Change||Off-Specification||Problem/ Concern|
|Request for change is something that a customer makes for adding into or changing either scope of a project or the quality of a product. A customer has to pay for making this request.||This is the process in which a supplier makes a mistake, either by not delivering the product on the due date or by not meeting the specified quality criteria.||A problem or a concern in project management is something which can throw the project off the track.|
There are 26 products which have been defined in PRINCE2® which I have listed below:
Managing Product Delivery process can be carried out easily without following the PRINCE2® methodology.
Project Assurance is usually responsible for confirming the stage and project progress against the agreed tolerances.
Below are the various objectives of the Closing a Project process:
Project Support is responsible for creating a Product Status Account PRINCE2® methodology.
Below are the activities involved in this process:
PRINCE2® is composed of the following four integrated elements:
Tailoring implies the appropriate use of PRINCE2® methodology in any project at hand by ensuring that there is an appropriate amount of planning, control, governance and use of the processes and themes.
Initiating a Project process is responsible for triggering the request to deliver a project in PRINCE2® methodology.
|Controlling a stage||Managing product delivery||Managing a stage boundary|
Controlling a stage is the process of managing the project on a day-to-day basis by performing three primary functions:
|Managing product delivery is the process which interfaces with controlling a stage process. Here, the team manager takes care of the product delivery, reports on progress and returns finished work to the Project Manager.||Managing a stage boundary is the process which is performed every time a stage is nearing its ending. At this point of the project, a project manager needs to review completed work in the current stage, assess the incompleted tasks, create a plan for the next stage and identify products, costs and time for the next stage in more detail.|
A Business case in PRINCE2® methodology is something which can:
This brings us to the end of this PRINCE2® Interview Questions article. To learn more about PRINCE2® Certification, you can refer my article on How to get PRINCE2 Certified.
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